Project Coordinator

Role Overview:

The Projects Coordinator plays a crucial role in assisting our clients office supplies and furniture business across various core projects. They are responsible for managing the entire project lifecycle, from pre-tender activities to final cost approval and sign-off. Attention to detail and coordination skills will contribute to the successful execution of all projects. The role will be based in Rotherham.

Key Responsibilities:

• Reviewing ITT documentation and discussing it with Furniture Specialist and Tender Writer to ensure clear understanding of responsibilities and deadlines.
• Organising design drawings when necessary.
• Pricing tender documents.
• Ensuring products submitted in tenders or major projects comply with relevant BS EN certifications and accreditations.
• Creating data sheets for products, including dimensions, detailed descriptions, and accreditations.
• Developing a Program of Works Timeline for Fit out and Furniture using Microsoft Project, incorporating construction plans, scope of works, detailed project plans, and a risk register.
• Collaborating closely with Furniture Specialist and Tender Writer to ensure attention to detail and accurate responses to quoted items.
• Participating in design discussions with clients and furniture specialists.
• Marking up drawings for amendment by external CAD designers or furniture specialists.
• Occasionally reviewing drawings to assess fit or share ideas with CAD designers.
• Sourcing products for design plans.
• Pricing products based on design plans, even without a full brief from furniture specialists.
• Preparing quotes using Excel or Horizon software, including product images.
• Organising mood boards for colour sign-off when necessary.
• Engaging in discussions with customers and furniture specialists regarding colour finishes.
• Verifying quantities and ensuring comprehensive sign-off on plans before ordering.
• Raising all orders with furniture suppliers.
• Verifying the accuracy of order acknowledgments and delivery dates.
• Addressing any queries directly with the client, resolving them without involving the furniture specialist unless necessary.
• Coordinating deliveries directly to the site and warehouse.
• Organising delivery dates and times in line with the project installation schedule.
• Coordinating pre-installation checklists and risk assessments and method statements (RAMS) with the Installation Manager or Project Manager.
• Ensuring installation teams possess the necessary qualifications and resources, coordinating with the Installation Manager and Project Manager.
• Revising the Program of Works, including any changes to the construction plan.
• Supporting the Project Manager to ensure smooth site operations and proper resource allocation.
• Managing sites remotely when the Project Manager is unavailable, overseeing fitters and contractors.
• Ensuring timely delivery of promised items and coordinating with suppliers to address any delays or issues.
• Handling on-site issues such as damaged items, coordinating replacements with suppliers and keeping the customer informed of delivery times.
• Ensuring all snagging on projects is completed to a high standard.
• Creating a snag list, documenting reported items, dates, and projected resolution dates, and communicating this information to the client.
• Acting as a liaison with suppliers to resolve issues like manufacturing delays, incorrect products, or damages.
• Communicating promptly with clients and keeping the Installation Manager or Project Manager informed of the situation.
• Producing Operation and Maintenance Manuals as required by the contract.
• Preparing applications for payments/invoices throughout the project, obtaining necessary sign-offs from clients or quantity surveyors.
• Routing general inquiries to the appropriate administrative team based on the customer.
• Personally handling or assisting with general inquiries for specific accounts from initial inquiry.

Essential Experience/Qualifications:

• Bachelor’s degree or equivalent experience in a relevant field
• Proven track record of successfully delivering projects on time, within budget, and meeting quality standards
• Strong leadership skills and ability to inspire and motivate project teams
• Excellent communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levels
• Proficiency in project management tools and software (e.g., Microsoft Project, JIRA)
• Sound knowledge of project management methodologies and best practices
• Experience in risk management, problem-solving, and decision-making
• Ability to establish and maintain effective working relationships with colleagues, clients, and vendors
• Demonstrated ability to adapt to changing project requirements and prioritise tasks accordingly

Salary:

The salary offered will depend on previous experience, the role is offering a range of 28-32k.
Schedule:

The schedule for this role is Monday to Friday.

Please call Sharon on 07973 435310  or send your CV sharon@projectstart.co.uk to prompt a call-back

Apply for this job